Aztec Public Library - Meeting Rooms and Computer Laboratory Use

FAQ - Help Center

The Aztec Public Library meeting rooms and computer laboratory facilities are designed, equipped and maintained to meet the library's goal of providing for the informational, educational, recreational and cultural needs of the community by providing a location for publicly accessible meetings for organizations and individuals. Use of the facilities is available on an equitable basis to groups requesting facility use.

➠ Meeting Room Request Form

General Guidelines

	City of Aztec, Aztec Public Library, Mosaic Academy and San Juan College East sponsored events will have precedence in scheduling.
	The City of Aztec and the Aztec Public Library do not necessarily advocate nor endorse the views of meetings or meeting room users.
	The library reserves the right to cancel or reschedule a reservation with reasonable notice, if a room is needed for library function, City function, Mosaic Academy or San Juan College function.
	All rooms will be scheduled during hours library staff is available, unless prior arrangements have been made with the Library Director.
	Excepting for non-profits who can provide a certificate, a non refundable use fee, payable in advance, applies.
	Groups using the meetings rooms are required to leave them in good condition and remove all foodstuffs from refrigerator and galley areas. Failure to comply could jeopardize future use.
	No private parties are allowed in the Library meeting/conference rooms or auditoriums. This includes showers, receptions, birthday parties and other purely social purposes.
	Rooms may not be used as the sole or primary location to conduct business.
	No collection of admission fees, sales of products or services, nor other direct fund raising activities is permitted, unless for the benefit of the library.
	Religious services open to the public and political party meetings open to the public are permitted if meeting room space is available.

Meeting Rooms

Meeting Room A

	Equipped with a dry erase board (dry erase markers are not provided).
	Can accommodate one large table and 8/10 chairs.
	Wi-Fi.
	Refreshments maybe served here.

Meeting Room B

	Can accommodate up to 4 large tables, 16-24 chairs depending on configuration.
	A galley kitchen with sink, microwave and refrigerator is also available.
	Comes equipped with a dry erase board (dry erase markers are not provided).
	Digital overhead projection unit, screen.
	Podium, if needed.
	Wi-Fi.
	Refreshments may be served here.

Meeting Room C (A and B combined)

	Seats up to 35 people using up to eight (8) tables and 35 chairs.
	A galley kitchen with sink, microwave and refrigerator is also available.
	Comes equipped with a dry erase board (dry erase markers are not provided).
	Digital overhead projection unit, screen.
	Wi-Fi.
	Refreshments may be served here.

Study Room

	May be reserved by individuals or small sized group (2-6 people).
	Equipped with a round table and dry erase board (dry erase markers are not provided).
	City of Aztec, Aztec Public Library, Mosaic Academy and San Juan College East will have precedence in scheduling.
	Wi-Fi.
	Refreshments may be served here.
	Reservations may be made in 2 hour blocks of time per day, unless prior arrangements have been made with the Library Director.
	Rooms must be occupied at all times during the reservation. Equipment, electronic devices and other personal possessions may not be left unattended at any time during a reservation.
	Reservations will be cancelled if not taken up within 15 minutes of start time.

Cyber Cafe

	Open space within library for which no charge will be levied.
	10 - 17 public internet access computers.
	Seating for up to 32 people.
	Wi-Fi available.
	No food or drink - exceptions must be approved by Library Director.

Tech Lab

	Open space within library for which no charge will be levied.
	9 public internet access computers.
	Seating for up to 20.
	WiFi available.
	No food or drink - exceptions must be approved by Library Director.

Reservations

	All reservations will be on a first come/first serve.
	Requests may be made by phone (505) 334-7657, in person at the library or electronically by submitting the room use agreement form, available through the library website azteclibrary.org to
	Room reservation is not firm until Room Use Agreement form has been completed, signed and applicable fees paid.
	All groups reserving the meeting spaces must sign a City of Aztec Waiver of Liability. If the room is regularly reserved by the same group or organization, only one waiver per annum is required.
	City of Aztec, Aztec Public Library, Mosaic Academy and San Juan College activities will not be charged a fee.
	Non Profit groups with a tax ID number, furnished at time of request for the room, will NOT be charged a use fee.
	All other organizations: $25 use fee payable in advance.
	Reservations may not be made more than six months in advance.
	Rooms are only available during the time reserved. You will not be able to enter the room before your reservation time, and you must leave the space in good condition at the time your reservation ends. Set-up or take-down time must be included in your reservation.
	Rooms must be occupied at all times during the reservation. Equipment, electronic devices and other possessions may not be left unattended at any time during a reservation. Aztec Public Library and City of Aztec cannot be responsible for any personal possessions and electronic equipment/devices brought onto the premises.
	Unless prearranged with the Library Director, (505) 334-7658, , meeting rooms and computer spaces are available during regular library hours as follows: • Monday-Friday: 9:00 am - 5:00 pm • Saturday & Sunday: Closed